17 January 2025
Labeling hardware wallets you actually use
Generic device labels lead to confusion when you own more than one. A simple naming convention that survives years.
Clients often own two or three identical hardware wallets. Without labels, they rely on memory to know which device pairs with which seed phrase. Memory fails.
A naming convention that works
We suggest labels that encode purpose, not security information:
- HW-Long — Long-term cold storage
- HW-Trade — Active trading wallet
- HW-Family — Holdings designated for inheritance
Never write seed words, PINs, or balances on device labels.
Physical labels
Use a small adhesive label on the back of each device, or a colour-coded silicone band. Record the same label in your archive binder’s index.
When devices are retired
If you stop using a device, note the retirement date in your archive and store the device separately from active units. Wiped devices can be kept as spares; document which seed phrase they are no longer associated with.
Matching devices to backups
Each hardware wallet should have at least two independent seed phrase backups in different locations. Your archive index should list which backup copies correspond to which device label.
A phrase documentation review can verify that your labels, backups, and inventory all align. Book a review.